Career in Progress is a boutique Career Management & Recruiting Company providing tailored talent acquisition and HR consulting services in Greece and internationally.
On behalf of our client, a senior executive active within the global sports industry, we are seeking an Athens-based Personal Assistant to provide executive administrative and organizational support.
This role requires absolute discretion, strong organizational skills, and the ability to operate with flexibility and responsiveness in a high-trust, fast-paced environment.
About the Role
The Personal Assistant will act as a trusted partner, supporting the day-to-day professional activities of a senior executive. The role involves managing complex schedules, coordinating priorities, and handling sensitive information with professionalism and confidentiality.
Key Responsibilities:
- Manage calendars, schedules, meetings, and appointments with accuracy and foresight
- Coordinate travel arrangements, itineraries, and logistics
- Handle correspondence, emails, calls, and documentation
- Draft documents, meeting notes, and follow-up action points
- Liaise with external partners, service providers, and internal stakeholders
- Monitor expenses, invoices, and basic administrative reporting
- Provide ad hoc executive and organizational support as required
- Ensure smooth communication flow and anticipate upcoming needs
Experience & Skills:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role
- Strong organizational, multitasking, and prioritization skills
- Excellent written and verbal communication abilities
- Proficiency in Google Workspace and/or Microsoft Office
- Ability to work independently and anticipate needs
Personal Attributes:
- Absolute discretion and a strong sense of confidentiality
- Proactive, reliable, and solutions-oriented mindset
- High level of flexibility, including occasional evenings or weekends for urgent matters
- Ability to remain calm, structured, and effective under pressure
Languages:
- Fluency in English and Greek is required
- French will be considered a strong asset
Additional Information:
- The role is based on-site in Athens / Voula
- Reference checks and background verification will be conducted at later stages of the recruitment process
What we offer:
- A long-term, trusted position supporting a senior executive in the global sports industry
- A professional and discreet working environment
- Competitive compensation, aligned with experience and profile
If you are an experienced Personal Assistant with integrity, discretion, and strong organizational skills, and you are looking for a demanding yet rewarding role, we would be pleased to hear from you.
All applications will be handled with strict confidentiality, in full compliance with the General Data Protection Regulation (GDPR – EU 2016/679).
Our client is an equal opportunity employer that values diversity and inclusion and is committed to creating a welcoming and respectful environment for all candidates, regardless of race, gender, age, religion, sexual orientation, disability, or background.