Career In Progress, is a Career Management & Recruiting Company that offers boutique services for businesses across Greece.
On behalf of our partner, a leading company in Northern Greece, we are currently seeking an experienced and talented Administration Officer for firm’s premises in Alexandroupoli, Eastern Macedonia and Thrace.
The Role:
As an Administration Officer, you will ensure the smooth operation of the office by providing comprehensive administrative support to the organization.
The main duties of this role include:
- Represent the company in local authorities to promote permitting issues.
- Oversee the management of the offices, ensuring operational efficiency.
- Assist in the control of productivity, costs and programs of work undertaken by consultants and contractors, including monitoring contract execution and compliance.
- Participate in compiling project budgets and forecasts and perform monthly monitoring of payments and cash flow.
- Support various human resource processes, including hiring, termination, and scheduling, while ensuring compliance with legal and regulatory requirements.
- Collaborate with departments to draft, update, and ensure compliance with company procedures, instructions, and technical specifications.
- Collect and process monthly reports on company activities, prepare operational and financial reports for the General Manager, and manage legal records and protocols.
- Provide backup administrative support to other departments, coordinate with team members at headquarters and project sites, and oversee timely processing of accounts and vendor payments.
- Prepare required information material for visitors and provide management and consultants information regarding local issues.
Qualifications include:
- University Degree in Business Administration, Economics or related field.
- Excellent command of Greek and English.
- Prior experience in administrative, financial, or office management roles is strongly preferred.
- Proficient in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
- Experience with financial software, virtual meeting platforms, and corporate communication tools is required.
- Excellent written and verbal communication skills in Greek and English language.
- Excellent organizational skills: Capable of managing multiple administrative tasks, such as scheduling, data entry, and document management, while maintaining attention to detail and meeting all deadlines efficiently.
- High level of professionalism, discretion, and the ability to handle sensitive information with confidentiality. Must be adaptable to changing priorities and able to multitask.
- Strong problem-solving skills.
- Knowledge of budget management and accounting principles.
Benefits, Growth Opportunities & Other Information
- Location: Alexandroupoli, Eastern Macedonia and Thrace.
- Type of work: On-Site
- Benefits include: Competitive pay based on experience and strong opportunity for personal professional development.